SPECIALIST #13Coming soon

Fleet Manager

Keeps the trucks running

Tracks every vehicle and tool — service, registration, insurance, fuel — and surfaces what's due and what's off, before it becomes a breakdown or a lapse.

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Included on
CorePlusPro
Keeps the trucks running
What it does

Meet your Fleet Manager

Tracks vehicle + equipment service schedules on mileage, hour, or date triggers and projects the next due date from recent mileage
Reminds you on registration, insurance, and inspection expiry at 60 / 30 / 14 / 7 / 1 days
Flags fuel-card anomalies — out-of-state, off-hours, MPG outliers — by signal combination, not noisy single flags
Structures accident / incident intake into an immutable record and surfaces the follow-up checklist (police report? injury? claim? OSHA-recordable?)
Keeps an audit-grade asset acquisition/disposal log (depreciation hooks for Bookkeeping) and gap-checks for missing items like DOT numbers
Coming soon — planned capability

This specialist is in development. The flow, interactions, and value below reflect its intended design for the Pro tier.

How it supports you, in action

From a service interval to a planned shop visit

User flow · Fleet Manager
SystemWatches the whole fleetVehicles, tools, mileage, dates
SpecialistProjects what's dueMileage pace and expiry dates
SpecialistReminds you earlyT-60 → T-1, phone-glanceable
SpecialistFlags fuel & incidentsAnomaly patterns, structured reports
Your callYou book itEvery appointment, repair & claim is yours
What it will do

Capabilities, by phase

We’ve designed the full set. The first wave ships when this specialist goes live; the rest follows as a Rev 2.0 fast-follow.

Vehicle & equipment registry with service schedules
At launch
Maintenance reminders, mileage- and date-based
At launch
Registration / insurance / inspection expiry reminders
At launch
Fuel-card anomaly flagging
At launch
Structured accident & incident intake
At launch
'You may need this' gap-checks by trade & state
At launch
Fuel-card auto-sync (WEX, Fleetcor, Voyager)
Rev 2.0
GPS / telematics live mileage
Rev 2.0
Repair-shop directory + 1-tap booking
Rev 2.0
Insurance claim-form pre-fill
Rev 2.0
Works with the team

Where it sits in the line

Fleet Manager reads from the field and Compliance, and routes its reminders and asset events out — but the booking and spending stay with you.

Feeds in
Logistics
equipment checkout & damage
Compliance
insurance & COI dates
Hands off to
Customer Comms
delivers the reminders
Bookkeeping
asset & depreciation
Value to the business

What it’s worth to the shop

The trucks and tools stop being a surprise expense. Every service interval, renewal, and odd fuel charge is tracked and surfaced early — so you plan downtime instead of getting stranded by it.

Nothing rolls past due

Every vehicle and tool's service, registration, and inspection tracked in one registry, with early reminders before anything lapses.

Catches waste & the bad day

Flags fuel-card anomalies before they add up, and structures an accident report the right way — including the injury-case warning to call your carrier first.

Advisory, by design

It tracks, flags, and reminds; it has no tools to book, buy, or file. Every appointment, repair, and claim stays your decision.

T-60 to T-1
tiered renewal reminders
Advisory
it never books or buys
Pro tier
planned capability
How you interact with it

Reminders land by SMS or email at the thresholds you set. Fleet Manager has no booking or buying tools by design — every service appointment, repair, vendor pick, and claim is yours to confirm. Incident intake structures the report for you on a bad day; it never interprets DOT rules, it surfaces "your truck class likely needs X" with a link.

You stay in charge

What runs automatically vs. needs your approval

Runs automatically
  • Sweeping the registry for what's due
  • Maintenance and renewal reminders (T-60 to T-1)
  • Flagging fuel-card anomalies
  • Structuring incident reports and follow-up checklists
  • Suggesting fleet items you may be missing
Waits for you
  • Booking any service or repair
  • Selecting a vendor or shop
  • Filing an insurance claim
  • Any fuel or fleet spend

Planned for the Pro tier, advisory by design — Fleet Manager has no tools to book, buy, or file. It tracks and reminds; every action is yours.

How it helps the shop

A truck off the road is a crew that cannot work, and a lapsed registration or missed service interval sidelines a job without warning. Fleet Manager keeps the maintenance and paperwork calendar on rails so the deadline you did not know was coming does not catch you.

Ready to meet the team?

Put Fleet Manager to work.

Start free. Your whole team starts working in ten minutes.